Executive Assistant, Live Nation
LN Concerts
$25.00 USD - $31.25 USD Hourly + Stock reimbursement program
Office located in Beverly Hills, CA
Entertainment events promoter and producer
Be an early applicant
Entertainment events promoter and producer
1001+ employees
Be an early applicant
$25.00 USD - $31.25 USD Hourly + Stock reimbursement program
Office located in Beverly Hills, CA
1001+ employees
Company mission
Live Nation's mission is to help live music fans more easily and quickly find concert tickets and information about their favourite artists and venues.
Role
Who you are
- Passionate and motivated
- Driven, with an entrepreneurial spirit
- Resourceful, innovative, forward thinking and committed
- Strong verbal/written communication, phone etiquette, computers (Microsoft Word, Excel, and PowerPoint), Photoshop or similar programs
- Comedy industry or talent agency experience highly preferred
- Experience with systems such as Ticketmaster and SalesForce is a plus
- Ability to engage in positive interaction with co-workers, executives and high-level industry professionals; prioritize, organize, problem solve, follow-up, communicate and diffuse possibly volatile situations with tact
- Ability to multi-task daily, be organized, detail-oriented, self-driven, forecast issues and handle last-minute projects to meet deadlines
- Strong attention to detail
- Fast learner with a strong work ethic and a high sense of responsibility in an ever-changing environment
- Must be able to handle sensitive matters and exercise excellent judgment
- Passionate about comedy and the live business
What the job involves
- This position assists the VP Tour Booking and their teams in all necessary aspects as it relates to the Comedy department
- This includes office administration, contract administration, production coordination, etc
- Provide daily support to VP Tour Booking and other members of the team, which includes but is not limited to:
- Answering phones
- Schedule and calendar upkeep
- Monthly expenses
- Book travel
- Directly coordinate, or coordinate with Travel Department, travel arrangements including flights, hotels, and car services as requested and create itineraries, including all confirmations and contact information for flights, hotel and transportation. Updates itineraries and check for new information pertaining to travel. Prepare and update office travel schedule
- Generate deal sheets in Rome
- Professionally communicate and collect information with artist agencies and management and show personnel
- Use sound judgment and carefully ascertain the nature of incoming phone calls, accurately records messages, address issues on your own, and transfer calls as necessary. Follow up with callers regarding information requests
- Proactively manage the workflow of the VP Tour Booking, including meetings, correspondence, and milestones
- Help organize critical work projects. Prioritize with the VP Tour Booking to make sure that all objectives are addressed and handled in a timely manner
- Complete and distribute Show Confirmations and Event Status Sheets to internal staff, venues and partners
- Create reports as needed and distribute to pertinent internal and external stakeholders
- Manage show files to ensure all essential documents are present prior to day of show and festival. Including but not limited to headliner and support contracts, riders, and W9’s
- Assist with industry and guest ticketing requests and serve as liaison on site as needed
- Work with other members of internal departments as requested to promote departmental objectives
- Compose, type, and prepare correspondence, memos, PowerPoint presentations, confidential materials, etc. of the highest quality
- Coordinates, administrates and tracks show contracts, payments and other paperwork from beginning to end
- Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision
- Interface with agents and venues to verify availability and build a calendar of events
- Manage internal documentation using internal booking systems, calendars and ticketing schedules
- Assist in administration for booking amphitheaters, arenas, and theaters
- Run errands as requested by assigned executive(s)
- Multitask in a fast-paced environment and remain organized, with attention to detail
- Help gather avails and organize avails grids for routing tours and shows
- Help finalize settlements from shows and reconcile shows with venues/accounting
- Need to be available to work occasional nights and weekends
- Complete other duties and projects as assigned
Our take
Live Nation is the world's leading live entertainment company, sitting at the top of the market in live events and ticketing. Formed in 2009, it is a major international company, with key business segments made up of concerts, ticketing, and sponsorship and advertising.
Despite its dominant position in the market, the company saw an 84% drop in revenue during 2020 and the closure of live events. Since then, however, demand has been stronger than ever for their ticket sales. This is a reflection that live events remain a clear priority for consumers and has been further reflected in Live Nation's acquisitions of companies - like Goodlive - that complement and bolster Live Nation's portfolio.
In addition to live events, a key area to watch for Live Nation will be the rise of online concert streaming, like that undertaken by competitors such as Driift. Major festivals such as Glastonbury have trialled online concerts with mixed reviews. If it proves successful, this could be a major new section of the entertainment market and a big potential part of Live Nation's future ventures.
Freddie
Company Specialist at Welcome to the Jungle
Insights
11% employee growth in 12 months
Company
Company benefits
- Unlimited paid time off policy
- Work from home opportunities
- HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
- YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
- WEALTH: 401(k) program with company match, Stock Program Reimbursement
- FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
- CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
- OTHERS: Volunteer time off, crowdfunding network
Company HQ
Barbican, London, UK
Leadership
Michael Rapino
(President and CEO, not founder)They worked for 10 years in various marketing and entertainment capacities at Labatt’s Breweries of Canada. They held several roles at Clear Channel Communications, including President and CEO of Global Music. They were named CEO and President of Live Nation in 2005.
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