Project Coordinator, Parallel

• The ideal candidate is highly organized, clear in communication, and experienced in working in project-based delivery cycles with physical (not software-only) deliverables
• 2+ years of experience supporting project-based customer deliveries (e.g. project manager, project engineer, job lead, etc.)
• Demonstrated ability to work with multiple departments or specialties (engineering, application, regulatory, etc.)
• Demonstrated ability to understand project-based design requirements
• Experience keeping multi-departmental projects on schedule
• Proficiency with project management tools (e.g., Asana, Trello, Jira, or Microsoft Project)
• Clear written and verbal communication skills

Desirable

• Parallel is seeking a Project Coordinator to help execute cross-functional projects applying our technology to customer railroads
• This role is responsible for arranging vendors, logistics, scheduling, documentation, and coordination across internal teams and customer railroads
• Update schedules, task lists, and cost-tracking documents for reference by other members of the project team
• Coordinate logistics through each phase of project execution, including transmission of documents, shipping materials, scheduling meetings and booking travel
• Participate in customer interactions and research customer applications to understand their operating environment. Maintain detailed notes, track commitments, and schedule follow-up activities
• Collaborate with internal and customer teams to support development of work breakdown structures, schedules, and task dependencies
• Collaborate with account and project managers to clearly communicate expectations, requests for information, and review materials with the customer
• Participate in Product Specification reviews and other internal processes to make sure customer intention and internal requirements are met during the development process
• Coordinate with customer operational counterparts on training, test site and facilities access, communications, and operating procedures
• In 30 Days: Support active projects by managing schedules, logistics, and documentation while learning internal tools and workflows
• In 60 Days: Independently coordinate logistics and communication across teams for designated aspects of a customer project
• In 90 Days: Lead designated aspects of a new customer deployment from planning through delivery, including vendor and customer coordination