Office Manager, Oner Active
5 days a week in office (Old Street, London)
Activewear & all day wear by women for women
Open for applications
Activewear & all day wear by women for women
101-200 employees
Open for applications
5 days a week in office (Old Street, London)
101-200 employees
Company mission
To empower all women every step of the way throughout their fitness journey.
Role
Who you are
- 3+ years of experience in office management or facilities management, ideally in a fast-paced or start up environment
- Proven experience working with external vendors, including managing relationships with security, cleaning, and facilities services
- Exceptional organisational skills with the ability to prioritise and manage multiple responsibilities effectively
- A keen eye for detail in managing office systems, spaces, and day-to-day operations
- Excellent communication skills, both verbal and written. Comfortable interacting with employees at all levels and external service providers
- Ability to think critically and address operational challenges as they arise. Proactive in identifying potential issues and offering solutions
- Knowledge of health and safety regulations as they apply to office environments, including maintaining a safe and compliant workplace
What the job involves
- Reports into: Head of People
- Contract Type: Full Time, working 7.5 hours per day, 5 days per week
- We are seeking a proactive and detail-oriented Office Manager to take full ownership of our office operations, facilities management, and day-to-day activities
- This is a hands-on role where you will be responsible for creating and maintaining an inspiring, efficient, and collaborative office environment. The ideal candidate will have an eye for interior design and a passion for creating spaces that enhance productivity, creativity, and team engagement
- As the primary point of contact for all office-related matters, you will also manage vendor relationships, oversee security and cleaning services, and handle key facilities management tasks
- Your goal will be to ensure a seamless office experience, from maintaining a well-organised, tidy workspace to helping foster a culture of collaboration and employee engagement
- Daily Office Operations
- Oversee the smooth day-to-day running of the office environment
- Maintain a clean, organised, and professional workspace
- Manage ordering and restocking of office consumables and supplies
- Proactively identify and address operational issues
- Facilities Management
- Coordinate building maintenance requests and ensure timely resolution
- Monitor and record utility meter readings (e.g., electricity, water)
- Manage repairs, upgrades, and ongoing facilities upkeep in partnership with building management
- Vendor & Supplier Management
- Build and maintain strong relationships with external service providers (e.g., cleaners, maintenance, security)
- Monitor vendor performance to ensure high-quality service delivery
- Support the Head of People by reviewing contracts and negotiating terms when needed
- Security & Access Control
- Act as the primary liaison with the building’s security team
- Manage employee access cards and keys; enforce security protocols
- Ensure compliance with health, safety, and security regulations
- Employee Engagement & Office Culture
- Support a positive workplace culture by coordinating office events and team-building activities
- Collaborate with the People team to foster a welcoming and inclusive office environment
- Address employee feedback related to the workplace experience
- Office Systems & Inventory Management
- Implement and maintain office systems to streamline workflows and improve efficiency
- Oversee inventory and ensure office supplies and equipment are well-stocked and functional
- Develop tracking systems to reduce waste and avoid shortages
- Internal Communication
- Serve as the first point of contact for office-related queries and support
- Communicate timely updates on office changes, events, and service disruptions
- Coordinate internal messaging related to office operations and engagement
- Budget Management
- Manage and track office-related expenses, including supplies, services, and facilities
- Work closely with the Head of People to allocate resources and identify cost-saving opportunities
- Maintain accurate budget records and prepare spending reports as needed
- The People Team at Oner Active is dedicated to creating a supportive environment where everyone can succeed. We work closely with the business to develop and implement strategies that help people grow and develop
- From hiring to career growth and everyday operations, we manage the entire employee experience, always adjusting to meet the needs of the team. With a proactive and flexible approach, we aim to build a workplace that challenges everyone to reach their best
Salary benchmarks
Our take
Interest in personal fitness is rising meteorically across the UK, with over 10M people holding gym memberships. While there's no shortage of clothing that people can wear to the gym, there is a constant need for fresh ideas in design. Gym wear is a fusion of function and fashion, and Oner Active is an exciting new startup offering both.
Founded by Krissy Cela, a popular influencer, this brand is making waves on social media even if it is yet to crowd out staples like Lululemon, Sweaty Betty or ASOS' 4505 sportswear. Its strength lies in the popularity of its product with its customers, who are reached through Instagram, Pinterest and TikTok more than via traditional advertising. With its responsive customer support and sleek yet comfort-focused designs (for instance, no front seam!), the company saw its sales double in 2024 as more customers discoverd and stuck with the brand.
Oner Active is looking to build even further this success by taking on new talent in design, events management and marketing, to help it extend its product range and reach new customers. It also plans to develop its shopping platform by implementing functions that have become common among its competitors, for instance holds on items in the basket and an expanded range of payment processors. If these steps enable it to break through to a even wider audience then Oner Active is in a good position to build a significant business.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Company benefits
- 🩺 Private Healthcare Insurance with Vitality
- 🏖️ 25 days Holidays + all Bank Holidays
- 🏢 Flexible Working and Hybrid Working - 3 days in the office
- 🐶 Pet-Friendly Office (we have office dogs!)
- 💻 Up to Four 'Work From Anywhere' weeks per year
- 🤝 Employer Pension Contributions up to 5%
- 💰 Generous Oner Active Discount
- 🏋️♀️ Subscription to Evolve You App
- 🤰Enhanced Maternity Pay
- 🧘♂️ Financial, Physical and Mental Well-Being support
- 📖 Training and Learning Allowances
Company HQ
London, UK
Leadership
Krissy Cela
(Co-Founder & Creative Director)Is also a Co-Founder and the Lead Trainer with EvolveYou.
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