Executive Assistant to CPO, Cision

$100-108k

Excel

Senior and Expert level

New York

2-3 days a week in office

PR and marketing software

Be an early applicant

PR and marketing software

1001+ employees

B2BAnalyticsCommunicationDigital MediaSaaSData AnalysisMedia

Be an early applicant

$100-108k

Excel

Senior and Expert level

New York

2-3 days a week in office

1001+ employees

B2BAnalyticsCommunicationDigital MediaSaaSData AnalysisMedia

Company mission

To use their software to provide prompt and professional resolutions that allow PR and Marketing professionals to focus on optimal communication.

Job

Company

Role

Who you are

The EA must be creative and enjoy working in an environment that is fast paced, results-driven and requires exercising good judgment in a variety of situations.
Strong written and verbal communication is essential as well as above par administrative and organizational skills with the ability to maintain a realistic balance among multiple executives
The EA must be able to work independently on projects from conception to completion while under pressure and handle a wide variety of activities and confidential matters with discretion
Bachelor’s degree required
Strong work tenure: 5-10 years’ experience supporting C-Level Executives
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
Solid IT trouble-shooting knowledge for basic computer operating systems and equipment
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Take the initiative to go beyond expectations without being asked
Makes decisions and responds in a timely manner
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Forward looking thinker, who actively seeks opportunities and proposes solutions
Sets clear and challenging goals that are aligned with the company’s Strategic Priorities
Performs essential job duties
Stays knowledgeable in current and developing policies, practices, trends, technology, products and information affecting the business
Focuses on compliance adherence and protects customers, applicants, and the organization
Influences others’ behaviors and actions in a positive way
Acts to preserve relationships, even under difficult or heated circumstances
Relates well to others in an open and respectful manner at all levels in the organization
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
Expert level written and verbal communication skills. Inform others through concise and timely communications
Actively listens to multiple diverse groups by trying to hear and respond in a collaborative way
Demonstrates diplomacy and tact through all interactions whether internal or external
Conducts frequent development discussions seeking feedback to foster personal growth
Develops and drives their career goals according to strategic priorities
Grows self-awareness by knowing their strengths and weaknesses
Continuously learns and seeks out opportunities to develop within his/her role, department, and function

What the job involves

Reporting directly to C-level executives and provides professional executive support and is the primary point of contact for internal and external partners on all matters pertaining to executives.
They coordinate executive outreach, organizes external relations efforts, and oversees special projects.
Completes a broad variety of administrative tasks for executives including but not limited to: managing a challenging calendar of appointments; completing expense reports; arranging complex domestic and international travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Plans, coordinates and ensures executives’ schedule is followed and respected. Executes "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the executive's time and office
Communicates directly and on behalf of the executive with board members, clients, customers, the public at large, internal staff members and others on matters related to company initiatives
Research, prioritize, and follow-up on incoming issues and concerns including those of a sensitive or confidential nature. Determines the appropriate course of action, referral, or response
Works closely and effectively with executives to keep him/her well informed of upcoming commitments and responsibilities and follows up as appropriately. Acts as a "barometer," keeping a pulse on the organization while having a sense for issues taking place and keeping executives updated
Ensure executives remain relevant and visible to the organization via different internal social media means, company newsletters, corporate calendar, and other effective means. Research and implement new ways for the executive office to be visible and approachable to staff members across the global organization
Provides strategic leadership to build relationships crucial to the success of the organization and manages a variety of special projects for executives that have positive impacts on the organization
Prioritizes conflicting needs while handling matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

Our take

As marketing and PR continues to be digitised, software that helps streamline and make their communication more efficient is in high demand. Cision ranks amidst the top PR Software companies and boasts over 100,000 public relations and marketing professionals globally.

The company is well established as a Media and Influencer Targeting Software and has rapidly become the market leader. As influencers have become more plentiful and effective, there is a forecast growth of brand spend on influencer marketing. Tools such as Cision are therefore looking to be in higher demand.

It is a global enterprise with a vast team of over 2000 employees, making it a company able to deal with high-frequency requests. Cision is already ranked as a leader in the $3 billion communications intelligence software and services market. In February 2023, Cali Tran took over as CEO, having previously led the influential Brandwatch which was one of four high-profile acquisitions made by Cision between 2021 and 2023.