Executive Operations Coordinator, Tulip Interfaces
CEO Office
$85-110k
+ Company equity
4-5 days a week in office (Somerville, MA)
Global operations management platform
Be an early applicant
Global operations management platform
201-500 employees
Be an early applicant
$85-110k
+ Company equity
4-5 days a week in office (Somerville, MA)
201-500 employees
Company mission
To democratize technology and empower those closest to operations to solve problems.
Role
Who you are
- You thrive in the eye of the storm — calm, organized, and two steps ahead even when the calendar shifts at the last minute
- You take pride in making complex logistics look effortless, and you understand that behind every well-run executive is someone quietly ensuring nothing falls through the cracks
- You're a critical thinker with an exceptional eye for detail, a strong work ethic, and a natural love of organization
- You don't wait to be told what to do — you anticipate, prioritize ruthlessly, and bring sound judgment and discretion to every interaction with the CEO, COO, and the broader executive team
- 3-5+ years of experience in executive support, operations, or coordination — with direct exposure to C-suite executives or a similarly high-velocity environment
- Proven ability to manage competing priorities with confidence, composure, and sound judgment — proactive by nature, not reactive
- Superb organizational skills and an obsessive attention to detail, with a high level of discretion and commitment to confidentiality
- Excellent verbal and written communication skills, with the ability to represent executives professionally across all interactions
- Strong working knowledge of Google Suite, Slack, and Atlassian tools; proficiency with AI tools is required, along with a genuine curiosity and drive to continue learning
- Experience in a startup or high-growth company is required
- We know even great candidates experience imposter syndrome. Even if you don't match every requirement, applying gives you the opportunity to be considered
What the job involves
- Calendar & Schedule Management:
- Own complex calendar management for the CEO and CxO members of the Executive Team, strategically prioritizing and optimizing time across internal and external engagements
- Anticipate scheduling conflicts and resolve them proactively, with a clear understanding of business priorities and executive preferences
- Implement processes and systems that maximize executive productivity and protect focused time
- Coordinate internal and external meeting requests, including recruiting and cross-functional scheduling, with speed and accuracy
- Stay one step ahead — monitor upcoming commitments and flag anything that requires preparation, follow-up, or executive attention
- Communications & Executive Representation:
- Act as a central point of contact for CEO and Executive Team communications via phone and email, representing executives with professionalism and discretion
- Draft, review, and route correspondence on behalf of the executive team, ensuring accuracy and appropriate tone across all channels
- Manage information flow in a timely manner, ensuring the right people have the right context at the right time
- Build trusted relationships with internal teams, external partners, customers, and investors through consistent, high-quality communication
- Meeting, Event & Logistics Management:
- Lead end-to-end preparation for executive meetings — coordinating schedules, sending invitations, arranging spaces, managing tech setup, ordering food, greeting visitors, and distributing briefing materials
- Own logistics for leadership onsites, offsites, and Board meetings, including room bookings, IT/AV coordination, catering, dinner reservations, and materials distribution
- Participate in meetings as needed to capture minutes and proactively follow up on action items with stakeholders across the organization
- Support coordination of executive visits and external engagements, ensuring a seamless experience from arrival to departure
- Travel & Expense Operations:
- Book and coordinate all executive travel — flights, hotels, ground transportation, and dining — with accuracy and attention to preference
- Consolidate all logistics into clear, detailed itineraries that anticipate needs before they arise
- Manage timely submission and tracking of executive expenses and budget reporting
- Support light recruiting coordination for the CEO Office, including scheduling and candidate logistics, as needed
- Anything It Takes:
- Show up as a true partner to the CEO Office — willing to roll up your sleeves, jump into the unexpected, and take ownership of whatever the business needs in the moment
- Engage in prioritization conversations in real time, flagging trade-offs and asking the right questions rather than waiting for direction
- Approach every ask — big or small, inside or outside your defined scope — with a "we're building something here" mindset
- Key Collaborators:
- CEO & Executive Team
- CEO Office
- Operations Team
- People Operations Team
- Marketing Team
- Finance Team
Our take
Tulip’s frontline operations platform is a connected data and process management tool that lets manufacturers create their own visual and interactive apps that connect with machines, tools, sensors, people and the systems used in a production or logistics process in a physical location.
Tulip gives frontline engineers the ability to address their own shop floor needs, guiding workflows and adapting the apps as things change or improvements are made. Customers only pay for the stations they need, driving better cost efficiencies and the ability to start small and scale up. Its no-code platform and powerful integrations allow connection to new and legacy machinery as well as leveraging the Internet of Things. This has attracted partnerships with the likes of Microsoft and AWS.
Tulip aims to be a next-generation leader in frontline operations, which currently represents a $150B market opportunity. The company's next steps include integrating the recently acquired smart search company Akooda into its platform, as well as further expansion into small and medium enterprise businesses in Europe, the Middle East, Africa and Asia. It plans to significantly increase its headcount to support growth as the low/no code platform marketplace is tipped to hit more than $84 billion by 2027.
Freddie
Company Specialist at Welcome to the Jungle
Insights
27% employee growth in 12 months
Company
Funding (last 2 of 5 rounds)
Mar 2026
$120m
SERIES D
Aug 2021
$100m
SERIES C
Total funding: $290.9m
Company benefits
- Have a direct impact on product and culture
- Flexible work and unlimited vacation policy, virtual company events and happy hours
- Commuter benefits, a work-from-home stipend, fitness subsidies
- Healthcare, Dental, Vision, Short-term Disability, Long-term Disability, Health Reimbursement Account (HRA)
- Parental Leave, 401K & Life Insurance
- Parents@Tulip, Hey Lady, Allies@Tulip and more
Company HQ
Assembly Square, Somerville, MA
Leadership
Natan Linder
(Co-Founder & CEO)They served in the IDF as a System Engineer for 3 years before working as a Software Engineer for 4 years. They worked at Samsung, Formlabs, MIT Media Lab, and RightHand Robotics before co-founding Tulip in September 2014.
Rony Kubat
(Co-Founder & CIO)Having taken a Ph.D. in Computer Science at MIT, they started working at MIT Media Lab in 2012. They have served as CTO of Tulip since 2014, alongside being a Media Lab Research Affiliate.
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