Workplace Coordinator, HiveWatch
Hourly range of $24–$29 per hour + Eligible to participate in HiveWatch Equity Incentive Plan
5 days a week in office (El Segundo, CA)
Physical security system platform
Open for applications
Physical security system platform
21-100 employees
Open for applications
Hourly range of $24–$29 per hour + Eligible to participate in HiveWatch Equity Incentive Plan
5 days a week in office (El Segundo, CA)
21-100 employees
Company mission
To facilitate better communication and operations by empowering the modern security team with data-forward insights and solutions.
Role
Who you are
- This role is for someone who can Get Gritty. Someone who rolls up their sleeves, finds resourceful fixes, and takes ownership of the details that make a workplace feel energizing
- 1+ years of administrative experience in a fast-paced, demanding environment. Recent graduates with relevant internship experience will be considered
- Intrinsic sense of urgency and desire to get things done at a high level of quality. Incredibly proactive and able to take initiative and work efficiently with little direction. Does things without being asked, because they simply care and take pride in their work
- Strong, compelling verbal and written communications that balance professionalism with the right tone and are appropriately tailored to the audience
- Detail-obsessed. You notice what others might miss and care deeply about doing things right
- Organized, reliable, and able to juggle multiple moving parts without losing track
- Unflappable under pressure and optimistic by nature. You keep your composure when things get busy
- Tech-savvy and eager to learn new tools. Has exposure to Google Suite and comfortable using AI tools to work smarter
- Must be able to lift and carry items weighing up to 50 pounds
- Reliable transportation is required for this position as it may involve travel between different locations
What the job involves
- Own and manage the day-to-day rhythm of our office, including:
- Ordering lunches, snacks, and beverages, and keeping the kitchen stocked
- Managing office supplies, making sure we never run out of essentials
- Handling light cleaning and upkeep—wiping down counters, running the dishwasher, restocking paper goods, and keeping shared areas orderly throughout the day
- Coordinating with vendors such as cleaners, contractors, and maintenance crews
- Partnering with property management on building issues and improvements
- Keeping storage areas neat, organized, and functional
- Resetting conference rooms and shared spaces after use
- Thinking creatively about how to make the office feel beautiful, functional, and inspiring, even on a budget
- Partnering with IT to make sure equipment runs smoothly
- Support a safe, secure, and compliant workplace
- Maintain safety certifications and run regular checks on emergency equipment
- Update and document safety procedures, including evacuation routes and policies
- Stay current on best practices in workplace safety and compliance
- As the first face of HiveWatch, you’ll set the tone for every visit
- Greet guests warmly and make them feel welcome
- Offer refreshments and create a professional, friendly experience
- Notify the team of arrivals and keep visitor meetings on schedule
- Collaborate with the Hivewatch Culture Committee to plan and execute team events
- Embody our value of Birthday Cards over Business Cards, building real relationships and community among the team
- As HiveWatch’s Workplace Experience Captain, you’ll coordinate and maintain an organized, memorable candidate and new hire experience
- Schedule interviews, including complex onsite itineraries and candidate travel
- Organize prep calls, debriefs, and other meetings to keep hiring on track
- Communicate proactively with candidates and hiring teams to ensure a smooth process
- Schedule onboarding sessions and coordinate travel logistics
- Set up desks, prepare swag, facilitate office tours, and make every new hire’s first impression flawless
- Be the go-to person for new hire questions, helping them settle in quickly and confidently
- Hours: The Workplace Experience Coordinator works onsite in our El Segundo office from 8:30 AM to 5 PM, Monday through Friday. Because this role supports visitors, events, and daily operations, there may be times where you’ll start earlier or stay later. A general rule of thumb: if a guest is still in the office, you’re there to make sure their experience is seamless from beginning to end
Our take
HiveWatch is modernizing the security industry by bridging the gap between security-driven and tech-driven physical security systems. The data collected from its sensors and operational programs is used to improve existing installed security systems, helping businesses and organizations transition from reactive-only responses to programs that identify threats before they happen.
HiveWatch has differentiated itself from existing physical security information management (PSIM) companies by being “cloud native” from the moment of inception. This means it is able to avoid issues traditional PSIM systems face when protecting employees and business operations across a largely distributed workforce.
The company has already attracted significant attention in the security industry and has raised impressive funding with leading investors including former Twitter CEO & COO Dick Costolo, Adam Bain of 01A, and Stephen Curry’s venture firm Penny Jar Capital. The new funding will enable the company to build a better customer experience and expand its engineering team.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (2 rounds)
Sep 2025
$33m
SERIES B
Oct 2021
$20m
SERIES A
Total funding: $53m
Company benefits
- Work-Life Balance: Work from home 2 days a week, unlimited PTO for salaried employees (and yes, we actually encourage you to use it!), and paid company holidays
- Family Friendly: Flexible scheduling for family commitments – from recitals to doctor appointments, and optional pet insurance for your furry family members
- Health Benefits: Comprehensive medical, dental, and vision coverage for you and your dependents, along with mental health support and resources, optional HSA or FSA plans, and life and disability insurance
- Perks & More: 401(k), regular team events and celebrations, learning and development opportunities, and an employee referral program.
Company HQ
El Segundo, CA
Leadership
Ryan Schonfeld
(Co-Founder & CEO)Founder & current CEO of RAS Consulting & Investigations. They have also been a consultant for the U.S. Department of State for 10+ years, having worked on Diplomatic Security's counter-terrorism initiative, the Anti-terrorism Assistance Program.
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