Senior Executive Assistant, Apptronik
$150-175k
Office located in Sunnyvale, CA
Humanoid robot developer
Open for applications
Humanoid robot developer
201-500 employees
Open for applications
$150-175k
Office located in Sunnyvale, CA
201-500 employees
Company mission
To leverage robotics to improve universal quality of life.
Role
Who you are
- The ideal candidate is a high-impact operator: organized, responsive, professional, and adept at prioritizing and navigating a fast-moving environment
- 8+ years of experience demonstrating progressive growth in Executive Assistant roles, culminating in support at the Senior Executive Assistant level, within high-growth technology, hardware, or robotics environments or similar relevant experience
- Expertise in strategic calendar management and priority triage to maximize executive productivity
- Superior written and verbal communication skills with meticulous attention to detail and follow-through
- Exceptional judgment and discretion when handling sensitive or confidential information
- Advanced proficiency in Google Workspace and modern collaboration tools (Slack, Zoom)
- Proficiency in expense management systems, specifically SAP Concur
- Proactive operational mindset with a proven ability to anticipate needs and provide solutions
- On-site presence required 5 days/week in Sunnyvale, CA
- Bachelor’s degree preferred, or equivalent relevant experience
- Minimum of 8+ years of relevant Executive Assistant experience directly supporting C-suite executives
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift 15 pounds at times
- Vision to read printed materials and a computer screen
- Hearing and speech to communicate
What the job involves
- Apptronik is seeking an experienced Senior Executive Assistant to provide on-site support for the Chief Product Officer, Chief Commercial Officer, and Vice President of Software
- Based in our Sunnyvale, CA office, this role is essential for maximizing executive productivity by expertly managing all administrative execution, including complex calendar management, end-to-end meeting logistics and facilitation, internal operating cadences, and expense reporting
- This role serves as a key representative, embodying Apptronik’s core values: Curiosity, Humility, Integrity, Passion, and Creativity (CHIPC)
- Strategically manage complex, multi-time zone calendars for the assigned executives, proactively resolving conflicts and ensuring robust meeting hygiene (agendas, pre-reads, attendance, and buffers)
- Coordinate all on-site meeting logistics, including conference room booking, AV setup, and day-of support to ensure smooth meeting execution
- Facilitate and maintain the executive’s internal operating rhythm by scheduling staff meetings, leadership touchpoints, and recurring execution cadences
- Own the end-to-end planning and execution of staff offsites, covering agenda support, rooms, catering, event planning, materials and follow-ups
- Manage timely and accurate expense reporting via SAP Concur, ensuring correct allocations, receipt hygiene, and coordination with finance as needed
- Adopt a strategic, planful approach to all tasks; implement lightweight tracking mechanisms (action items, follow-ups, key deliverables) to ensure operational excellence and prevent dropped threads
- Maintain the highest level of discretion when handling sensitive people, commercial, and financial information
- Proactively partner with internal teams to swiftly unblock administrative needs
Our take
Apptronik specialises in the development of advanced robotic systems designed to enhance and automate various industrial processes. The company's flagship product, The Apollo humanoid robot, is engineered to perform low-skill, physically demanding tasks that are repetitive and crucial for manufacturing efficiency.
The company's expertise extends beyond robotics into the broader realm of artificial intelligence and automation, contributing to its rapid growth and increasing prominence in the tech industry. Apptronik's products are designed to integrate seamlessly into existing workflows, offering solutions that address labour shortages and improve operational efficiency.
The company's partnership with Mercedes-Benz marks a significant milestone for both companies. This agreement to pilot Apollo robots in Mercedes-Benz manufacturing facilities represents Apptronik's first publicly announced commercial deployment. This is an exciting opportunity for the company, and as the industry continues to evolve, Apptronik is poised to leverage its technology to meet increasing demands in the robotics and automation sectors.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
35% employee growth in 12 months
Company
Funding (last 2 of 4 rounds)
Feb 2026
$520m
SERIES A
Mar 2025
$415m
SERIES A
Total funding: $949.9m
Company HQ
North Burnet, Austin, TX
Leadership
Jeff Cardenas
(Co-Founder & CEO)Received a Master of Science in Technology Commercialization from the University of Texas. Founded multiple startups and non-profits. Previously worked at IC2 Institute at UT Austin and in Technology at Deloitte Consulting.
Dr. Nick Paine
(Co-Founder & CTO)B.S., M.S. and Ph.D in Electrical and Computer Engineering from the University of Texas in Austin. Previously a member of the NASA-JSC DARPA Robotics Challenge team which developed high-performance hardware and software for robotic control.
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