Accounts Payable Clerk, HIVED

• Previous experience in an accounts payable or purchase ledger role
• Hands-on experience with Xero
• Comfortable working with AP or expense management software (experience with Spendesk is an advantage)
• High level of accuracy and attention to detail when processing financial data
• Organised and self-sufficient, able to manage a volume of invoices independently
• Good communicator, comfortable chasing approvals and resolving queries across teams

Desirable

• We are looking for a detail-oriented Accounts Payable Clerk to join us on a temporary basis for approximately three months
• This is a hands-on, process-driven role focused on clearing a backlog of supplier invoices and establishing smooth day-to-day AP operations as we roll out invoice management to the wider business
• You will be the primary person responsible for processing invoices through Spendesk and ensuring accurate records are maintained in Xero
• Retrieve and sort incoming supplier invoices from a shared inbox on a daily basis
• Upload invoices into Spendesk accurately, ensuring correct coding, supplier details, and supporting documentation
• Review invoices for completeness and flag any discrepancies, missing POs, or approval issues
• Liaise with internal stakeholders to obtain missing information or approvals in a timely manner
• Ensure invoice data syncs correctly between Spendesk and Xero - knowledge of bookkeeping therefore required
• Reconcile supplier statements and resolve discrepancies with vendors as needed
• Support month-end close activities by ensuring all invoices are processed and accounted for within the correct period - understanding of accruals accounting helpful but not essential
• Assist in the rollout of self-service invoice submission to the wider business, including basic guidance and support to colleagues
• Identify and flag process gaps or recurring issues to the Head of Central Finance
• Help document AP procedures as part of the transition to the new workflow
• This is a temporary role expected to last approximately three months
• The immediate priority is clearing the existing invoice backlog and ensuring all outstanding payables are up to date. Over the course of the contract, the focus will shift towards supporting the wider business as they take on responsibility for submitting their own invoices through Spendesk
• You will work closely with the Head of Central Finance and have direct contact with internal budget holders and external suppliers

• We usually respond within three days