Senior Executive Assistant, Zocdoc
GTM
$110-150k
3-4 days a week in office
API connecting patients to doctors
Open for applications
API connecting patients to doctors
1001+ employees
Open for applications
$110-150k
3-4 days a week in office
1001+ employees
Company mission
To give power to the patient by delivering the accessible, seamless, and simple experience patients expect and deserve.
Role
Who you are
- Polished, poised, and highly professional—especially in client-facing settings
- Exceptionally tasteful with strong judgment and impeccable attention to detail
- Autonomous, strategic, and creative—you know how to anticipate and deliver elevated experiences
- Energized by event planning, client hospitality, and curating memorable touches that leave lasting impressions
- Deeply organized and experienced in navigating shifting priorities with grace
- Calm under pressure and driven by results
- An exceptional communicator across all mediums (verbal, written, in-person)
- Discreet, thoughtful, and respectful in all interactions, both internal and external
- Curious and collaborative, with a team-first mindset
- 5–8+ years of experience as an Executive Assistant or Chief of Staff-type role supporting Sales, Revenue, Marketing, or Client Services leaders
- Experience managing client-facing logistics, hospitality, and high-end event coordination
- Strong knowledge of luxury gifting, culinary experiences, and hospitality trends
- A deep understanding of what “elevated experience” looks like—and how to deliver it under pressure
- Exceptional communication and relationship-building skills with stakeholders of all levels
- The ability to balance creativity with execution—bringing ideas to life while delivering results
- High emotional intelligence and cultural fluency—able to navigate sensitive and high-stakes settings with grace
- Deep discretion and ability to handle confidential matters with integrity
- Meticulous organization, sound judgment, and a bias for action
What the job involves
- As the Executive Assistant to our Sales, Revenue, and Marketing teams, you will play a pivotal role in ensuring our most externally visible teams operate with poise, precision, and excellence
- Reporting to our Chief Commercial Officer, you will serve as a strategic and creative business partner to our commercial leaders, elevating the internal and external experience through thoughtful calendar management, elevated event execution, client interactions, and high-end gifting and hospitality
- Your ability to anticipate needs, handle details with polish, and turn a “no” into a “yes” will create a lasting impact across Zocdoc’s client relationships and brand reputation
- Day to day you'll be managing complex and dynamic calendars for Sales, Revenue, and Marketing leaders, coordinating meetings across multiple time zones and stakeholders
- Orchestrating high-end client events, dinners, and off-sites—from concept to execution—with attention to venue, design, flow, and guest experience
- Handling all travel planning and logistics, ensuring elevated, seamless experiences for executives and clients alike
- Supporting external-facing engagements with an eye for polish, readiness, and brand alignment
- Collaborating with cross-functional teams (Marketing, Operations, G&A) to deliver strategic event and gifting experiences that reinforce our brand and relationships
- Managing gifting programs for key clients, partners, and prospects—curating with taste, sourcing with care, and tracking with precision
- Preparing briefing materials, agendas, and follow-ups for executive meetings and client-facing engagements
- Supporting internal events and team celebrations with a flair for thoughtful, brand-aligned touches
- Maintaining operational excellence, from expense reports to vendor coordination and documentation
- Partnering with the broader EA team on company-wide initiatives and shared knowledge
- Anticipating needs and solving problems before they arise—constantly looking around corners
- Regular Schedule: Monday–Friday, 9 AM–6 PM
Our take
The healthcare system often runs on inefficiencies; patients call outdated directories, wait weeks for a visit to a professional and are often hit with surprise bills. Zocdoc was founded to streamline the healthcare experience by putting the patient first.
The platform allows millions of users each month to view open appointment times with doctors, book instantly online, read verified reviews, and keep up-to-date with checkups. The platform works for both in-person and virtual care – the latter of which has seen a substantial increase in demand. Zocdoc is one of the few companies tackling these problems in healthcare.
The company has solidified its position in the SaaS space, in part by forming partnerships with companies such as WellHive, a leader in digital care, to drive healthcare support for veterans. Going forward, Zocdoc will continue to invest in its platform to optimize its services for its users.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
7% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Feb 2021
$150m
GROWTH EQUITY VC
Aug 2015
$130m
SERIES D
Total funding: $374m
Company benefits
- 100% paid employee health benefit options
- Vacation and parental leave packages
- Lunch and snacks on us (in-office)
- Cell phone reimbursement
- Corporate wellness programs with Headspace and Peloton
- Employer funded 401(k) match
Company HQ
SoHo, New York, NY
Leadership
Oliver Kharra
(CEO & Co-Founder)Oliver trained as a doctor in Germany before moving into consulting where he worked for McKinsey. During his seven-year tenure at McKinsey & Co., Oliver developed and implemented new patient utilization models for the national health services of a number of governments and major hospital chains
Nick (Nikhil) Ganju
(Co-Founder)Nick has extensive experience in product development, database management and site architecture. He was responsible for building the earliest iterations of ZocDoc and directly overseeing its development for many of its first years
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