Executive Assistant to the CEO, Greyparrot AI
Salary not provided
Slack
Notion
Google Workspace
Mid and Senior level
London
Remote from UK
More information about location
AI-powered computer vision software for recycling automation
Posted today
AI-powered computer vision software for recycling automation
21-100 employees
B2BSustainabilityAnalyticsComputer VisionMachine LearningSaaS
Posted today
Salary not provided
Slack
Notion
Google Workspace
Mid and Senior level
London
Remote from UK
More information about location
21-100 employees
B2BSustainabilityAnalyticsComputer VisionMachine LearningSaaS
Company mission
To improve recycling efficiency and minimise the environmental impact of waste.
Role
Who you are
- 4+ years as an Executive Assistant supporting senior leaders, including at least one Founder or CEO
- Proven judgement on what reaches the principal and what doesn't, and the confidence to act on it
- Excellent written communicator: clear, concise, on-message
- Fluent in Google Workspace, Slack and Notion (or a fast learner)
- UK-based and able to attend occasional in-person time at our London office (typically once or twice a month)
- Comfortable working part-time hours spread across 4–5 days rather than condensed into 2–3 full days, daily presence matters more than block hours
- Experience at a VC-backed AI, deep-tech or B2B SaaS company through a growth phase
- Track record of cleaning up a previously messy calendar, inbox or travel setup
What the job involves
- We're hiring an Executive Assistant to support our CEO. This is a part-time role - 16 to 24 hours a week, spread across 4 or 5 days rather than condensed into two long days - mostly remote, with occasional in-person time at our London office (typically once or twice a month)
- Our CEO's working week is currently fragmented. The calendar is dense, the inbox is noisy, small admin tasks pile up, and the cost of staying organised has reached the point where things are being dropped. You're here to fix that
- The shape of her week should tilt strongly toward commercial and external work - customers, investors, partners, sector visibility - and supporting our internal team. Everything else is a candidate to be declined, delegated, batched, or reshaped, on her behalf
- This is not a junior diary-management role. We need someone with judgement, presence and the confidence to act on the CEO's behalf - chasing agendas before meetings get on the calendar, following up on commitments after they end, and protecting the CEO's time for the work only she can do
- This role reports into our VP Operations rather than directly into the CEO. That's deliberate: our VP Ops owns the operational rhythm of the company, can unblock you quickly day-to-day, and is involved in real-time decisions about where the CEO's time should go
- The CEO is your primary customer - success is measured by how her working week looks and feels - but your day-to-day working relationship sits with the VP Ops
- You'll work closely with the rest of our leadership team; Finance, Legal, and the wider exec, as their meetings, asks and priorities pass through you whenever they involve the CEO
- They're your collaborators, not your customers: your job is to manage their access to the CEO's time, not to support them as principals
- You may also provide light scheduling support to the VP Ops directly; particularly when coordinating exec team time across multiple calendars, for leadership offsites, strategy days and other moments where pulling the full leadership team together matters
- Free our CEO to focus on the work only she can do - by owning the calendar, inbox, follow-throughs and small admin that currently get in the way
- The CEO's time is weighted toward top-impact work. The shape of her week tilts visibly toward commercial/external activity (customers, investors, partners, sector visibility) and supporting our internal team. Anything that doesn't serve those priorities is declined, delegated, batched, or reshaped, on her behalf
- 2. Daily structure is owned, end-to-end
- A clear, prioritised short list runs every day on the CEO's behalf
- Small tasks don't pile up; they're handled, batched, or queued for a clearly-scheduled moment
- Nothing gets dropped because it felt too small to think about
- 3. Inbox is managed, not just present
- Inbox triaged daily: clean, categorised, with the noise stripped out
- CC'd emails handled without CEO involvement where possible; coordinated handoffs to team members rather than forwards
- The CEO opens her inbox to signal, not noise
- 4. Calendar is designed around energy and outcome
- High and low intensity meetings spaced sensibly; focus and recovery blocks protected
- Travel and route time built in explicitly (door-to-door blocks, map planning), no “teleport between meetings” assumptions
- Recurring meetings reviewed periodically and reshaped or removed if they've outlived their purpose
- 5. Every meeting earns its place
- Any inbound request for the CEO's time is met with a clear ask: purpose, attendees, value, decision needed
- Meetings without an agenda or clear outcome are pushed back or politely declined on the CEO's behalf
- 6. Follow-ups happen, consistently
- Actions and commitments from the CEO's meetings are captured, tracked and chased through to completion
- Nothing the CEO has said “I'll come back to you on” quietly disappears
- 7. Events, travel and speaking engagements run smoothly
- End-to-end logistics owned: flights, accommodation, ground transport, itineraries, speaker briefings
- Itineraries clear, mobile-friendly, and shared in advance
- Nothing slips between confirmation and execution
- First 45 days:
- Daily structure running and the CEO trusts it. Inbox triaged daily. Every meeting request for the CEO's time has a stated purpose and value before it's accepted. Travel and speaking logistics fully owned. Trust earned with the CEO and the wider leadership team
- By 3 months:
- The CEO's week is visibly weighted toward commercial/external and internal team support. Follow-ups from her meetings are tracked and chased reliably. Small admin tasks no longer pile up. The CEO is comfortable handing off routine asks and trusts the gatekeeping
- By 6 year:
- Indispensable. The CEO's working week feels calmer, more deliberate and more focused on top-impact work. The leadership team knows that anything involving the CEO is reliably handled
- Reports to: VP Operations. Primary support: CEO
Application process
- Applications are reviewed on a rolling basis and priority is given to candidates who are available immediately
- Only applicants who have the right to work in the UK will be considered at this time
- Please note that we will manually filter screening questions for authenticity; pure AI-generated answers or lack of answer will result in automatic disqualification. We want to hear your voice and personal experience
Salary benchmarks
Our take
Some 60% of the 2 Billion tonnes of solid waste produced globally each year ends up in open dumps and landfill, causing major environmental impact. While global recycling rates are just 14%, a consequence of inefficient recycling systems, rising labour costs, and strict quality requirements imposed on recycled material. Hence Greyparrot is responding to a major opportunity of applying waste recognition software to boost recycling efficiency, reduce impurities and support scalability.
Greyparrot AI helps companies work in a circular economy by highlighting inefficiencies in sorting at waste facilities. The artificial intelligence vision can spot items on a conveyor belt faster and with better accuracy than a human. Their system automatically identifies different types of waste, providing composition information and analytics to help facilities increase recycling rates.
The opportunity for Greyparrot is clear, and the startup’s goal is to become the most accurate and widely used waste recognition software, unlocking the financial value of waste whilst having a measurable impact on the environment.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
40% female employees
Company
Funding (last 2 of 3 rounds)
May 2022
$11m
Series A
May 2020
$3.8m
Total funding: $16.3m
Company benefits
- 🏡Customised Hybrid Working: Enjoy the flexibility of a personalised work arrangement between the office and home at you and your team's discretion, depending on the role
- 📈Employee Stock Option Scheme: Be part of our success and share in the growth with stock options
- 🏖️25 Days Holiday + BH (UK employees only): Embrace a generous annual leave, with 25 days plus bank holidays to recharge and rejuvenate. Additionally, carry over up to 3 unused holiday days each new year
- 👶Enhanced Parental Leave: Experience comprehensive support with enhanced maternity, paternity, adoption, or shared parental leave
- 🚴 Cycling Benefits: Take advantage of our cycle to work scheme, allowing you to purchase a bicycle through salary sacrifice, saving at least 26%, or opt to rent a bicycle for up to 12 months
- 💼 Home Office Budget: Enhance your remote work setup with a yearly budget of £500 dedicated to equipping your home office with the tools and resources you need for optimal productivity
- 🧘♂️1-1 Mental Health Support: Prioritise your mental well-being with personalized support and 1-1 therapy provided by Spill
- 🎓Learning and Development Budget: Invest in your professional growth with a dedicated budget and support from Sunlight for £500 per year
- ☀️Summer Friday Half-Days: Celebrate the warmer months with Friday half-days
- 🍏Unlimited Healthy Snacks: Fuel your day with a variety of fresh fruit, tea, coffee, and healthy snacks every time you’re in the office
- 💰Competitive Salary: Salary band available upon application.
- 🌍Nomad Working: Immerse yourself in the freedom of nomadic work with our 12-day allowance, in your chosen remote locations (within a 2hr Time Zone).
Company values
- IMPACT - Dream big: We rally around our ambitious goals with a unified mission to save the environment. It’s what fuels our pursuit of excellence and ignites the spark of innovation in everything we do.
- AGILITY - Scale Flexibly: The world never stands still and neither do we. We embrace change with a glass-half- full attitude, remaining adaptable but intentional about where we’re heading. Our “everything is solvable” outlook helps us iterate and learn quickly to deliver innovative solutions effectively.
- INTEGRITY - Lead by example: We embody the change we wish to see in the world, leading with honesty, authenticity and humility, even in the face of difficulty. We honour our word and commitments to our team members, customers, and communities.
- CURIOSITY - Embrace the unfamiliar: We are experimentalists by nature. We challenge ideas to unlock their full potential while respecting the individuals behind them. We keep our egos in check, maintaining self-awareness and embracing feedback as a catalyst for growth.
- CUSTOMER CHAMPION - Empower the Customer: We understand our customers intimately and equip them with the tools they require to achieve their objectives. We place their needs at the forefront, balancing profit with sustainability. We work collaboratively with the understanding that their success is key to fulfilling our ambitions.
Company HQ
Bermondsey, London, UK
Articles
Leadership
Mikela Druckman
(CEO)Previously worked in the fields of computer vision and augmented reality and was Chief Commercial Officer at Blippar.
Ambash Mitra
(CPO)Founder of Blippar and investor in AI, AR, food tech and genomics.
Diversity, Equity & Inclusion at Greyparrot AI
Kaitlyn Crossley (VP of People Operations)
- Statement of Policy - Greyparrot is committed to encouraging equality, diversity and inclusion amongst our team and eliminating discrimination. The aim is for our team to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best. We are also committed against unlawful discrimination of customers or the public.
- This policy's purpose is to:
- 1. Provide equality, fairness and respect for all in our employment, whether temporary, part-time or full-time.
- 2. Not unlawfully discriminate because of the Equality Act 2010 protected characteristics of: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, and ethnic or national origin), religion or belief, sex, and sexual orientation.
- 3. Oppose and avoid all forms of unlawful discrimination. This includes in: pay and benefits, terms and conditions of employment, dealing with grievances and discipline, dismissal, redundancy, leave for parents, requests for flexible working, selection for employment, promotion, training or other development opportunities.
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