Executive Assistant, Aledade

• 6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant
• Available to work across various time zones and/or non-traditional working hours on occasion, as needed

Desirable

• In this role as Executive Assistant, you’ll provide key administrative support to 3-4 senior executives, helping them stay organized and focused on their priorities.
• Your responsibilities will include managing schedules, coordinating travel, preparing reports, organizing meetings, and handling communications.
• You’ll also collaborate closely with both internal teams and clients, ensuring smooth operations in a fast-paced environment.
• Your work will directly contribute to the effectiveness of Aledade’s Executive Team, making a tangible impact on our day-to-day operations
• Manage calendars, including internal and external commitments; ensure that schedules are followed and respected to optimize schedules & meeting conflicts are proactively resolved
• Compile data and provide various regular and ad hoc reports to management for review and determination; review, research and/or enter data in various systems to support respective functional areas
• Serves as first point of contact for the operational functional areas and various other internal departments to receive, solve and/or escalate inquiries and issues
• Prioritize and track inbound communication to assigned executives — including meeting requests, information requests, etc
• Provide administrative support to team of 3-4 executives, including coordination of travel arrangements and itineraries; supporting onboarding and offboarding efforts of employees; preparing and submitting expense reports; coordinating logistics for meetings and special events; assisting with company events and team retreats