Business Manager, Versa Networks

• 5-10 years of experience as a personal assistant, executive assistant, office manager, or in a similar operational support role
• Proven experience supporting senior executives (C-suite or VP-level) with calendar management, travel coordination, and meeting logistics
• Strong organizational skills with the ability to juggle multiple priorities in a fast-paced environment
• Hands-on, no-task-too-small, can-do attitude — equally willing to plan a company all-hands or run out for Friday bagels
• Excellent written and verbal communication skills
• Able to work independently & as part of a team
• High degree of discretion and sound judgment when handling confidential or sensitive information
• Proficiency with common productivity and collaboration tools (Google Workspace or Microsoft 365, Slack, Zoom); comfort coordinating with IT teams
• Experience managing vendor relationships and basic budget tracking

Desirable

• Own the day-to-day office environment, ensuring a clean, organized, and welcoming space for employees and visitors
• Manage relationships with building management, vendors, and service providers (cleaning, maintenance, security, etc.)
• Order and maintain office supplies, snacks, beverages, and kitchen essentials; coordinate Friday bagel delivery as a weekly team tradition
• Organize team lunches, catering and logistics for internal events and off-sites
• Set up and reset meeting rooms before and after executive meetings, all-hands, and internal events
• Manage office seating, badge access, mail & courier services, shipping and deliveries
• Coordinate with IT on office technology needs, equipment provisioning, and troubleshooting support for executive and meeting room setups
• Serve as a dedicated personal assistant to the executive team — managing calendars, scheduling executive leadership meetings, board meetings, internal offsites, customer meetings, and anticipating needs across time zones
• Plan and coordinate all-hands meetings, leadership offsites, customer visits, and board-level meetings
• Handle confidential information with the highest level of judgment and integrity
• Own the end-to-end logistics for internal events — all-hands, team celebrations, holiday parties, and executive offsites — in close partnership with People Operations
• Assist with new employee onboarding by preparing workspaces, coordinating with IT for equipment setup, and ensuring a smooth first-day experience
• Support procurement activities and vendor management as needed
• Manage logistics for visiting guests, candidates, and external partners, including hospitality and room setup
• Provide occasional off-hours remote support to executives as needed — this role may require availability outside standard business hours
• Foster a welcoming office environment for employees, customers, partners, and visitors
• Continuously look for opportunities to improve the office experience, event quality, and executive support processes