Executive Assistant, Science 37

• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives
• Skilled with Google scheduling and email, and other Google suite tools
• Ability to communicate effectively and professionally
• Flexible hours as dictated by the needs of business for projects and meetings
• Strong time management and ability to meet deadlines
• Strong organizational skills and ability to multitask
• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed
• Commitment to excellence - perform duties at the highest level possible on a consistent basis
• Excellent communicator - able to interact with people of all levels in a confident, professional manner
• Demonstrate ability and temperament to work with sensitive information
• Team player - have team-oriented experience and approach
• Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties
• Ability to think outside of the box with a sense of urgency
• Ability to communicate in English (both verbal and written)

Desirable

• The Executive Assistant will provide high-quality administrative support to a variety of Senior Executive Team members at Science37
• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company
• Sustain a daily calendar of meetings and events
• Arrange travel and accommodations for Leadership
• Ability to travel as needed while acting as core on the ground logistics and admin support for leadership across domestic and international locations
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
• Excellent communication and time management skills; proven ability to meet deadlines
• Ability to function well in a high-paced environment; performs additional duties as assigned by Leadership
• Draft and prepare correspondence for internal announcements, board meetings, and organizations
• Assist in preparing and managing presentations and decks
• Be responsive to emails/texts/phone calls, with contact outside normal business hours
• Use discretion, confidentiality, and good judgment
• Represent the company in a positive light through great follow-through skills and sound judgment
• Organize complex calendars and schedules, resolving any scheduling issues